Centralised Online Booking System in numbers

Centralised Online Booking System

Software Solution Case Study

Client: Kids Play Childcare
Project Title: Online Booking
Launch Date: 14 April 2015

The Brief

Kids Play had been operating using a Roman Cart ecommerce platform. The primary issues with this platform was the enormous maintenance overhead, for example, adding new booking sessions was taking over a week using several Excel spreadsheets.

Although the original site was a functional ecommerce store it wasn't optimised for booking events and childcare. Therefore, the detail of the bookings was not recorded adequately and relied on email and Outlook rules to distribute booking details to venue managers to manually transfer the booking details into Parenta (software package).

The client reviewed many off the shelf alternatives and quickly concluded a bespoke system would be much more efficient.

So the brief was created to:

  • Build a system which would serve the booking facility to 18+ venues using multiple payment gateways and through several external web sites.
  • Include the ability to use childcare vouchers.
  • Include the ability for parents to register their children by converting the paper based application process to an online experience.
  • Include the ability for parents to review their own bookings with a 'my account' page.
  • Allow the booking process to be styled to suit the venue.
  • Allow some venues to run a membership scheme.
  • Ability to purchase multi-ticket day passes to use as payment on later bookings.
  • Ability to add multi-level discount structures covering Early Booking, Sibling Discounts, Discount codes and Multi-buy.
  • Ability to operate a loyalty reward system.
  • The administration of the sites and parents to be available to multiple staff members with them only seeing the detail of the venue they are responsible for.
  • Have a clear session register for pickup, dropoff and attendance tracking.
  • Parent notification process.
  • Full Financial reporting and childcare voucher reconciliation functions.

The Solution

We built the centralised booking solution as a .NET application with Microsoft SQL Server running on a Microsoft Azure Platform. The booking system is administered through a web browser on any device. Currently there are 64 administrators where venues, sessions, parents, children can be looked after. These users also have access to dashboards and reports to manage the individual venues.

To facilitate the multi-website approach, we then created a set of JQuery scripts which are severed centrally for easy enhancement and maintenance.

These JQuery scripts create the user interface dynamically using HTML and CSS and talk behind the scenes to the main booking application.

This allowed us to deploy a single JQuery script and CSS file on the host web site making integrating new web sites a simple process and includes content managed web sites such as WordPress.

Enhancements

Since the inception of the system, we have continuously worked with Kids Play to enhance and optimise the solution.

For example, the booking system was originally created based on two separate SagePay payment gateways but since the system has been running this has extended to CardStream and UPG too.

Another enhancement to the system as the integration with InfusionSoft's CRM where registrations and bookings are tagged live to ensure the marketing team have access to up-to-date information.

We have also added a SMS late booking procedure to the venue manager is aware of additional pickups.

We have also enhanced the membership processes to include a VIP system where parents booking 10+ sessions automatically qualify for additional discounts.

Looking for a Booking Solution

We can help whatever you wish to book, just give James a call on 01284 848048 and arrange a brief meeting to discuss your requirements.

Petlife Web Site in performance numbers

"...we have doubled the number of orders and the amount made in this first year. The Petlife site alone has made more orders and money than the old website which was Petlife and Harkers combined."

Pets Love Online Shopping

Web Site Case Study

Client: Petlife and Harkers
Project Title: Web Site
Launch Date: December 2015

The Brief

Petlife and Harkers used to be a combined ecommerce site. However, the target audiences are completely different. Therefore, the brief was to split the web sites and base these on a self-managed platform. The web site needs to provide a trade user area do allow the company to publish promotional materials.

The Solution

The core solution we created was two separate WordPress web site using WooCommerce as the online store.

With hundreds of products the major challenge was getting this catalogue uploaded with their corresponding images and videos. We provided a framework for this process and training for their staff to accomplish this easily.

Using specific plugins and custom widgets we developed, we added the functionality for the trade/stockist users, including separate user accounts and a self-managed store locations.

WordPress Customisation

  • the checkout
  • flip PDF viewer integration
  • automated email functions
  • cart based shipping rules
  • customised product tabs
  • FAQ functionality
  • Product pricing deals
  • Contact list and newsletter subscription
  • Carousel and Slider enhancements

With enhanced integration with Google Analytics and enhanced reporting over the previous web site, Petlife now have all the tools to measure the success of their new web site.

Looking for an Online Store

Give James a call on 01284 848048 and we can arrange a brief meeting to discuss your requirements

GP Surgery Web Sites

Angel Hill GP Surgery Web Sites

Doctors Surgery Web Sites

Client: Angel Hill Surgery
Project Title: Web Site
Launch Date: July 2019

The Brief

With clear guidelines coming from the Care Quality Commission, Angel Hill Surgery wanted to redesign their website to allow the important information to be available and found quickly and easily resulting in reducing reception staff time who previously provided this information.

The solution also needed to be easy to maintain in-house.

The Solution

We recommended a WordPress based web site which is a great platform for building a web site with excellent administration facilities to help keep the new web site up-to-date.

However, WordPress offers many themes but not many of them are suitable for a GP Surgery. Working closely with the Practice Manager we developed a bespoke theme for the website incorporating their colour scheme and integrating the building image into the styling. We also developed a control panel to provide instant access to the most inportant services alongside a dynamic date widget showing when prescriptions can be collected.

Certain requirements by the CQC meant that the 'Healthwatch' third-party widget needed to be prominent on the home page, this is dynamically and constantly updated without intervention.

Much of the work behind the scene was specifically aimed at mobile responsiveness and creating a solution which is very easy to use.

Other Surgeries

Angel Hill Surgery is part of Bury St Edmunds leading Patient Care Network. This network also includes Swan & Forest Surgery, Guildhall & Barrow Surgery, Victoria Surgery and Mount Farm Surgery.

Top Dog is pleased to be working with 4/5 of this PCN over the last 5 years, our experience in GP Surgery web sites has grown and we have a toolbox of widgets and gadgets which can help us deliver a flexible cost effective solution which is trully bespoke for each one.

Working slightly further afield we have also built the Woolpit Health Centre web site, bringing them all the benefits of our expertise and toolbox so they too have the ability to update and maintain their web site.

If you would like to refresh your GP Surgery web site, please call us on 01284 848048 to arrange a no obligation chat, we would be happy to talk through your requirements.

In the Meantime, here are some links to the great work we have produced.

Snakes and Ladders Customised Navigation for their Web Site

"Top Dog Digital helped us to re-design our website following a major brand upgrade. They were both ready and able to help us refine our ideas and make them reality. All of the inevitable updates are effected quickly and with the minimum of fuss and we would not hesitate to recommend them to others needing a combination of technical expertise, efficiency and creative flair." Dingle Kirkwood
Snakes and Ladders Adventure Playgrounds

Snakes and Ladders WordPress with bespoke theme and navigation

Web Site Case Study

Client: Snakes and Ladders
Project Title: Web Site
Launch Date: 23rd March 2016

The Brief

Snakes and Ladders is a company which offers fun and excitement to their customers. After going through a re-branding exercise, they required a web site which can take this new style and reflect their personality online.

They also needed a solution which can easily be maintained and their chosen platform was WordPress.

The Solution

WordPress is a great base platform for building a web site. However, unless you can find a pre-build template which works perfectly then that's where we come to the rescue.

Working closely with the team we developed a bespoke theme for the web site and adapted the navigation structure so that Snakes and Ladders could publish its four geographic sites in one location.

Adding movement in the navigation and a randomised colour scheme addressed the fun element of their overall offering to match their venue interior design.

Much of the work behind the scene was specifically aimed at mobile responsiveness and creating a solution which is very easy to use.

Looking for something different

If you need to spice up your WordPress web site then give James a call on 01284 848048 and arrange a brief meeting to discuss your requirements.